Instructions for Searching Commission Records

Instructions for Searching

Click on the Public Search of Commission Records link.  Select the preferred Search option from the Search Type list.

To perform a search of all items within a search type, click on the Search button without inputting any criteria.  Otherwise, you can enter information in any of the search fields and click on the Search button.  There are a lot of items here, so you may wish to limit your search by year and a key word in the Full Text field.

Search Fields:

Month – Put in the numeric equivalent for the month.  Example:  January is 01, February is 02.

Year – Enter the year you wish to search.

ID Number – The format for the ID number of a Resolution is YYYY-R-### (e.g., 2019-R-001).  The format for an ordinance is ORDN YYYY-## (e.g., ORDN 2019-01).

Full Text – Enter a word to search by a keyword that may be found in a document.  For example:  The word “airport” will return all items within that Search Type with the word airport somewhere in the text of the document.

Once you have clicked on the Search button, a list of results will display.

Viewing Images:

To view one of the items, click on the corresponding icon on the left of the screen.

The icons on the top right side of the window can be used for magnifying, downloading, or exiting the window.

If you click on the download icon, you will have the option to open the tif file for that page on your computer.  If you do not have your computer set up to open tif files, you may need to do so before viewing these images.  Instead, you may change the file extension in your downloads folder from .tif to .jpg.

Closing the Image and Performing a New Search:

Click on the X in the top right corner to close the item you are viewing.

To perform a new search, click on Edit Search from the Search Results page.

It will be necessary to remove the last criteria before performing a new search.

Advanced Searching using Variables:




Search Criteria

Returned Results




All Files in Project




Any file starting with “John”




Any file containing “Johnson” in that field




Any file NOT starting with “107”


Exact Search


All files EXACTLY “107”


Exact Search


All files that are blank in that field


Exact Search

~”John Dunn”

All files that contain the phrase “John Dunn”


Not blank


All files that are NOT blank in that field




All files EXCEPT the files that contain “Christy”




Any file that contains 107634 or 107721 in that field