Death Certificate

Certified copies of death certificates relating to real estate transactions can be recorded in the Marion County Official Records (for Florida—must not show cause of death).

To obtain a certified copy of a death certificate for Marion County, visit the Marion County Health Department, Office of Vital Statistics. Death certificates for other Florida counties may be obtained by contacting the Florida Department of Health, Bureau of Vital Statistics, at (904) 359-6900.

NOTE: To record Florida Death Certificates, you must obtain a certified copy from the Marion County Health Department or Florida Department of Health, Office of Vital Statistics, without the cause of death shown (short form).

Cost: The cost for recording a one-sided death certificate is $10.00.  The cost for a two-sided death certificate (out-of-state) is $18.50.

Deeds and Transfer of Title

LEGAL ADVICE CANNOT BE PROVIDED
The Marion County Official Records staff cannot and will not provide legal advice, nor can they help you with preparing legal forms.

CORRECT OR ADD/REMOVE NAME FROM DEED
It is strongly recommended that you consult with a real property attorney or legal advisor if you wish to correct (i.e., misspelled name, wrong legal description, scrivener’s error) or add/remove a name on a deed (i.e., transfer title to property). To obtain the name of a Florida real property attorney/legal advisor, contact the Florida Bar Association, Attorney Referral Service at 1-800-342-8011. Once the appropriate documentation resulting from the transfer is completed and ready for recording, it must meet the recording criteria outlined in Florida Statutes, Section 695.26.

DEED FORMS
The Clerk’s office does not provide deed forms. These can be purchased from many stationery stores or downloaded from on-line web sites, depending upon what you are trying to do. It is strongly encouraged for you to consult with an attorney or legal advisor to be sure that the form you use is appropriate for your situation. Once the appropriate form is completed and ready for recording in the Official Records, it must meet the recording criteria outlined in Florida Statutes, Section 695.26. Other statutes may also apply.

FEES
The per page cost to record a deed is $10.00 for the first page and $8.50 for each additional page. If there are more than four names on the document, each additional name costs $1.00, and any variation of the name is counted as a separate name. In most cases, documentary stamp taxes must also be paid at the time of recording.

REQUIREMENTS
There are multiple requirements for deed documents. Please check Florida Statutes, Section 695.26.

SUBSCRIBING WITNESSES
A deed or other transfer document recorded in the Marion County Official Records without two subscribing witnesses may not be recognized by the Marion County Property Appraiser’s Office for tracking ownership changes in the tax roll records (see Florida Statute 689.01). Nonetheless, if you insist on recording a document that does not meet this criteria, we will record the document [statutory authority provided in Florida Statutes 695.03 and 695.26(1)(c)].

Mailing Address:
Marion County Clerk of Court & Comptroller
Attn: Official Records / Recording
PO Box 1030
Ocala, FL 34478

Overnight Delivery:
Marion County Clerk of Court & Comptroller
Attn: Official Records / Recording
110 NW First Avenue
Ocala, FL  34475

Physical Address: (Mail is NOT received at this location)
Marion County Clerk’s Annex Building
19 NW Pine Avenue, Room 124
Ocala, FL  34475

Note:  Please provide a self-addressed stamped envelope for the return of your recorded deed.

Documentary Stamp Taxes

Documentary stamp taxes are taxes imposed by Florida law on transactions involving the transfer of ownership or interest in real estate. They are calculated, for recording purposes, as a percentage of either the consideration amount for a deed or the obligation amount for a mortgage. Documentary stamp taxes must be paid at the time of recording.

Documentary stamp tax is levied at the rate of $.70 per $100 (or portion thereof) on documents that transfer interest in Florida real property, such as warranty deeds and quit claim deeds. This tax is usually paid to the Clerk of Court when the document is recorded. The Clerks of Court send the money to the Department of Revenue and the Department distributes the funds according to law.

Documentary stamp tax is also levied at the rate of $.35 per $100 (or portion thereof) on documents that are executed or delivered in Florida, for example:

  • Notes and other written obligations to pay.
  • Certain renewal notes.
  • Bonds (original issuance).
  • Mortgages.
  • Liens.

LIENS
The Clerk’s office does not search for multiple liens on a piece of property over the phone. You may, however, conduct an Official Records Search on our web site to identify any liens recorded against a particular name. Liens are recorded and indexed using the property owner(s) name and legal description. The Clerk’s office will not provide any documentation (i.e., letter, etc.) indicating that there are no liens on a property.

PROPERTY SURVEY
A property survey is a sketch or map of a piece of land, showing boundary lines, physical features, and permanent improvements (house, driveway, fences, sidewalks, sheds, pools, etc.). Property surveys are not recorded or archived in the Marion County Official Records. These documents are typically issued at real estate closings and included with the closing documents. If you want your property survey, please contact the people who handled your real estate closing.

SATISFACTION OF MORTGAGE
Once your financial institution determines that your mortgage has been paid off (i.e., satisfied), that company will issue a satisfaction document, which gets recorded in the Official Records. Once recorded in the Official Records, the company should send you the original document for your files. If you assumed a mortgage, you will want to get clarification from the financial institution or seller concerning in whose name the final satisfaction document will be issued.

Notary Acknowledgement Certificates

Fla. Stat. 117.05(4) -what a jurat or notarial certificate should (and shouldn't) include:

(a) The venue stating the location of the notarization in the format, “State of Florida, County of ______”;
(b) The type of notarial act performed, an oath or an acknowledgment, evidenced by the words “sworn” or “acknowledged”;
(c) That the signer personally appeared before the notary public at the time of the notarization;
(d) The exact date of the notarial act;
(e) The name of the person whose signature is being notarized;
(f) The specific type of identification the notary public is relying upon in identifying the signer;
(g) The notary’s official signature;
(h) The notary’s name, typed, printed, or stamped below the signature; and
(i) The notary’s official seal affixed below or to either side of the notary’s signature.

Fla. Stat. 117.05(13)(a)-(e) also provides examples of sufficient notarial certificates for different purposes.